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Frequently Asked Questions
Who manages the Pine Forest Property Owners Association (the “Association”)?
The Pine Forest Board of Directors manages the operations of the Association for the benefit of the lot owners. In 2013, the Association hired JK Book Keeping a professional book keeping company to keep up with ownership of lots, generate annual billings, and accept collections. You can find their contact information on the Association website under the ‘Information/Property Management’ dropdown menu.
Where can I get a copy of the subdivision restrictions applicable to my property?
The restrictions are available on the Pine Forest Property Owners Association Web site at www.pfpoa.org. The subdivision restrictions are filed of record with the Bastrop County Clerk. The official plat maps defining the boundaries of the subdivision and identifying each unit, phase, block, and lot are also file of record with the Bastrop County Clerk. Courtesy copies of the restrictions applicable to your particular property are available from the Property Manager upon written request.
Why do I pay property owners assessments?
Every property owner in the Pine Forest subdivision pays assessments because the applicable deed restrictions for the subdivision require each property owner to do so.
How can I tell if my property owners assessments are current?
Every property owner in the Pine Forest subdivision should receive an annual billing statement. Call JK Book Keeping if you do not receive a billing statement, or if you have questions about the status of your account. Whether or not you receive a billing statement, your fees are still due on January 1 for the proceeding year. Non-receipt of a bill does not relieve a lot owner from any late payment penalties.
I am selling my property and the title company or mortgage company needs a statement from the Association that my assessments have been paid. How do I get this document?
The title company or mortgage company can call JK Book Keeping for information relating to a transaction they are directly involved with. JK Book Keeping is prohibited from disclosing information about a property owner’s account to anyone other than that property owner or an authorized agent. They may require proof of ownership or authorization.
Who determines the amount of the Annual charge?
The subdivision deed restrictions give the Board the authority to determine and fix the amount of the Annual charge. The current Annual Fee is set at $60 per lot. In 2013, we changed the covenants to consolidate the old fees and allow for lower fees if approved by the Board of Directors.
What are the fees that are collected used for?
Almost all of the fees that are collected are used for building and maintaining infrastructure and amenities. All paved roads in the subdivision are maintained by the County. Roads in Unit 6, which are in the City limits are maintained by the City.
What happens if I do not pay my property owner assessments?
Two things happen. First, a late fee is charged to your account. Second, a lien may be placed against your property according to the subdivision deed restrictions, which lien can be enforced to the same extent as a deed of trust or similar lien subject only to applicable law. This means that the Association has the ability to foreclose on properties for unpaid annual and special assessment fees.
I want to build on my property. What do I do?
Before you clear any lot, cut down trees, or build any home or other building, fence, wall, or other improvement or make changes to an existing improvement on your property, you must first obtain approval from the ACC by submitting written requests for such building or change. You can find the ACC application and information on the Pine Forest Property Owners Association Web site at www.pfpoa.com, or you can call the Property Manger and an ACC Application packet will be mailed to you. A completed Application and the appropriate fee must be submitted to the ACC for consideration. An Application will not be considered until both the fee and the application and all required information is received. Approval or disapproval of the Application will be in writing as per the subdivision deed restrictions.
Is the Pine Forest subdivision part of Tahitian Village?
No. Pine Forest is a separate subdivision, subject to separate deed restrictions, and has its own, separate Board of Directors and Architectural Control Comittee. What happens or does not happen in the Tahitian Village subdivision has no bearing on the rights and obligations of the property owners in the Pine Forest subdivision.
I sold my property in Pine Forest but I am still receiving Annual Statements. What do I do?
The accounting records for the collection of the assessments in the Pine Forest subdivision are separate from any other entity (e.g., county and school taxes, etc.). Just because you sold your property does not automatically remove your name from the Association’s records. The only way the Association records are changed is when it receives a copy of a fully executed official Deed instrument indicating legal title has changed from one owner to another. If you use a title company to close the sale of your property, please be sure to request that they send a copy of the deed to the Property Manager.
Why are some roads paved and some not?
All roads in Units 7-12 have been paved and accepted by the County for maintenance, except a short portion of Colovista Drive and Timber Lane. The Association has set aside enough money to pave these streets, when the County Commissioner has the ability to do the work. The Board is currently working with a qualified developer and the City of Bastrop to complete all of the unpaved roads and associated utilities in Unit 6.
My road is rough and hard to drive on. What do I do?
You need to direct your complaint to the County Commissioner for your area and copy the road committee chairperson on any correspondence.
I own a lot in Unit 6, but I cannot get a building permit from the City of Bastrop. What do I do?
Some of the lots un Unit 6 are located within the city limits of Bastrop and for that reason, you must obtain a building permit from the City of Bastrop in addition to making regular application to the ACC. Unfortunately, the City of Bastrop has determined that it will not issue such building permits until the requisite infrastructure (mostly utilities, curbs, gutters and streets) is in place. For most of you, this translates into a difficult position because you pay city taxes, yet the City will not let you use your property. The Board has long recognized this problem, but has no authority over the City of Bastrop. These questions should be directed to Bastrop’s Mayor and City Council.