Minutes of the September 10, 2015 Board Meeting of the Pine Forest Property Owners Association

First National Bank, 489 Hwy. 71, Bastrop, Texas

Members:             John Clark, Vice President                          Sue Lane McCulley, Secretary

 John Gardner, President                               Drusilla Rogers, Board Member

 Bill Haschke, Treasurer                                 Jill Rosales, Board Member                                                                                                                                                   ACC Chair

 Robert Leffingwell, Board Member                        

Note:  Boldface of board members’ names indicates attendance.

Others present:           ACC member Paul Burt; 12 property owners.

Item 1 of the Agenda: The meeting was called to order by Gardner at 6:58 PM.

Item 2 of the Agenda: Rogers moved and Leffingwell seconded to approve the August 13, 2015 minutes; motion passed unanimously.  Clark moved and Rogers seconded to approve the August 13, 2015 Executive Session minutes; motion passed unanimously.

Item 3 of the Agenda: Clark moved and Leffingwell moved to approve the treasurer’s report; motion passed unanimously.

Note:  Order of agenda changed here to accommodate a guest speaker.

Item 6 of the Agenda:             Deputy Wayne Wood of the Sheriff’s Department addressed the Board and the audience on the topic of Neighborhood Watch, a program that has been proved effective in crime protection.  A block captain is needed, and Deputy Wood is willing to train him/her and any other interested residents in a three-part session.  The training is free.  The only potential cost is the purchase of the official Neighborhood Watch sign.  However, no sign is required and/or the residents can make their own sign.  The program is a two-way street:  Residents report any suspicious activity to the Sheriff’s Department and then calls the block captain to alert the neighborhood.  Conversely, the Sheriff’s Department may call the block captain to alert the neighborhood that it is looking for a specific vehicle or individual.  Deputy Wood also informed the group that crimereports.com can be downloaded as a phone app.

Note:   Return to order of the agenda.

Item 4 of the Agenda: (1)  Rosales received a request for a variance at 129 Oak Shadows.  The owners wish to build a garage with an apartment over it now before they build the house.  The time frame for beginning construction of the house is uncertain but will occur probably between July and November 2016. Haschke moved and Gardner seconded to deny the variance.  Much discussion ensued, and the Board asked for several documents—site plan, house plan, garage plan, county permits, etc.—before voting on the motion.  The owners will present the required documents at the October meeting.  (2)  McCulley asked the ACC to check on permits for site preparation and road building on the lot immediately west of her lot.  She will call Rosales if she sees work going on.  (3)  A general comment was that the ACC needed to remind builders to stay within the lot lines.

Item 5(i) of the Agenda:         A petition to intervene is the government agencies’ (City, County, ISD) lawsuit against PFIG has been filed.  A hearing is scheduled to take place on September 16, 2015.

Item 5 (ii) of the Agenda:       Unit 6 representatives met with the City to find out its plans, but no result came of the meeting.  The Unit 6 Homeowners Development Review Committee has suspended its report until the litigation is over.  Gardner mentioned the need to review the plans for the Reserve along Briar Forest.

Item 5 (iii)) of the Agenda:     Clark secured a bid from Afford-a-Pro for $3300-4400 to pick up the remaining piles of debris along the roadway.  The company will take five or fewer days to complete the job.  Clark will get consents from owners whose property may be involved.  Clark moved and Haschke seconded to accept Afford-a-Pro’s bid; motion passed unanimously.  Clark will finalize plans with Afford-a-Pro.

Item 5 (iv) of the Agenda:       The event signs have been completed.  Clark moved and McCulley seconded that Clark be reimbursed $18.41 for the lock on the main entry sign; motion passed unanimously.  Clark received a bid for event signs on a pole cemented in the ground for $975 and a Pine Forest entry sign for Unit 6 for $243 for a total amount of $1218.  Rogers moved and Haschke seconded to allocate the funds for the sign; the motion passed unanimously.  Rogers will present a budget, a plan, and a design and will check with the City about a permit.

Item 5 (v) of the Agenda:        Rogers moved and Leffingwell seconded to accept the draft of the bylaws with some nonsubstantive editing; motion passed unanimously.

Item 5 (vi) of the Agenda:      Most of the variances have been written, but none have been filed.

Item 5 (vii) of the Agenda:      Gardner moved and Haschke seconded the expenditure of $211 for business cards for members of the ACC; motion passed.

Item 5 (viii) of the Agenda:     Leffingwell moved that PFPOA buy two sponsorships of $500 each for the Sheriff’s Department’s upcoming golf tournament.  The motion died because of a lack of a second.

Item 7 of the Agenda: The regular meeting was adjourned at 8:58 PM.

Respectfully submitted,

Sue Lane McCulley, Secretary                                                            September 28, 2015

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